Operations & Business Administrator (m/f/x) - AHK USA - San Francisco (GACC West)

• Handle invoicing, expenses, budgeting support, and bookkeeping coordination
• Work with accountants, payroll providers, banks, and service providers
• Track contracts, subscriptions, and cash flow basics

Operations & Process

• Keep daily operations running (office, tools, supplies, vendors, workflows)
• Set up and improve internal processes (from onboarding to invoicing)
• Spot inefficiencies and quietly fix them before they become challenges

People & HR Support

• Coordinate hiring logistics and onboarding
• Manage contracts, benefits, and employee documentation
• Be the go-to person for “How does this work here?” questions
• Support benefits administration and payroll

Business Support

• Prepare reports, dashboards, and internal documentation
• Support leadership with scheduling, follow-ups, and execution
• Coordinate cross-team tasks and keep projects moving
• Drive continuous operational improvement

• Detail-oriented and extremely organized
• Comfortable wearing many hats and switching contexts fast
• Experience with process improvement
• Proven office management capabilities
• Practical Mindset: focused on solutions
• Ability to work on-site 2+ days/week (required)
• Bilingual German/English strongly preferred
• Systems proficiency (accounting software, CRM, project management tools)
• Proactive problem-solver with strong organizational skills
• 3-5 years experience in operations or business administration
• Accounting/bookkeeping software experience (QuickBooks, Xero)
• Background in nonprofit, chamber, or mission-driven organization
• Cross-cultural or international business experience

SUCCESS METRICS

90 Days: Financial operations running smoothly, office systems organized, 2-3 automation opportunities identified

1 Year: 3+ process improvements implemented, accurate financial reporting, proactive operations, streamlined HR processes, team well-supported

• Join a multinational team and take ownership of your work.
• Enjoy opportunities for growth and personal development.
• 20 days of paid vacation per year plus 14 holidays.
• Comprehensive benefits package (health/dental/vision insurance, competitive 401(k) plan (after 1 year).
• 38-hour workweek with the possibility of two remote workdays per week.
• Salary range: $85,000 - $90,000 per year.

Note: In compliance with U.S. federal law, all persons hired must verify their identity and eligibility to work in the United States and complete the required employment eligibility verification document form upon hire.

You can apply via this link.